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In this tutorial, we would like to show you how you can use sproof sign to obtain signatures and map your signature processes (workflows) smartly and easily. A so-called workflow helps you to map even complex signature processes.
Important information first:
References from the video and further links:
In this tutorial, we would like to show you how you can use sproof sign to define intelligent workflows when obtaining signatures. A so-called workflow helps you to map even complex signature processes.
As soon as you are logged in, you have several options for uploading one or more documents in a document folder. You can also start with a template that you would like to send for signature.
The document or documents are opened in the editor view of sproof sign. Open the "Recipient" tab on the right-hand side.
Click on "Add recipient".
Either click on "Select from contacts" and you will have access to all your saved contacts, workflows and groups. Click on the plus symbol to add individual recipients.
You can also search directly in the search bar for already saved contacts, groups or workflows and/or add a new contact directly.
Once you have made your selection, click on "Next":
You can now create a signature workflow including e-signature standard, signature sequence and other settings. .
You can also dissolve the group again in this window.
In sproof sign, there are three roles available for adding recipients to a signature process:.
Important: Signatories and approvers influence the progress of the workflow. This means that if a person in a designated position does not sign or approve, the workflow cannot be completed. This is not the case for a viewing person!
You can also manually change the signature sequence for individual recipients or remove recipients completely. You can remove the recipient again by clicking on the red button.
The arrow at the top takes you back to the overview.
Once you have made all the settings, click on "Next".
Here we come to the decisive step:
The size and position can be adjusted for all signature placeholders and form fields. Click on the green X to remove the field again.
In the thumbnail view on the left, you can see on which page you have placed form fields and signature placeholders for which recipients. The small indicators have a different color for each person.
When you have finished preparing the document, click on "Next".
Finally, click on "Send invitation".
As soon as the document has been sent, you can track the progress of signatures in the document under "Recipients" and in the dashboard.
After inviting, you can adjust the reminder settings in the document, view the general settings and add additional recipients to the document afterwards.
By clicking on the arrow, you can revise the set signature items, resend the invitation or delete the contact completely if it has not yet been signed.