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Digitalisation projects require a real will to change.

Change processes in SMEs are often a topic that people want to avoid. Yet it is essential for sustainable economic success to continue to develop through constant change. In doing so, it is important to maintain what has been successful and to implement new things. An important driver of change processes is digitalisation.

Challenges in change processes

The potential for blockades, the habit of wanting to do too many things at the same time and not being able to fall back on an adequate competence team: The main reasons why change often almost "hurts" a bit.

However, the potential for blockages among employees should not be underestimated in any change. Digitalisation issues in particular present employees with a challenge. Analogue processes that employees have been used to for years, such as signing internal documents on paper (holiday applications, orders, etc.), are now no longer needed and are replaced by a new, digital system. Although the digitalisation of such processes, for example, brings significant savings potential, both in terms of money and time, which ultimately also benefits all employees, individual doubts quickly arise as to whether one is up to the new processes. These doubts are absolutely understandable, normal and comprehensible. Some employees will express their resistance loudly, but it is important to recognise the silent blockages and to seek dialogue with the respective employees. By communicating ideas, pointing out changes and not surprising anyone, security and appreciation can and must be conveyed. For example, if you decide to use sproof's digital signature solution, everyone can try out the free version beforehand. Since it is a cloud-based solution, no installation or IT project is necessary and all employees have immediate access. By carefully approaching and independently testing and using the product in everyday work, the inhibition threshold is lowered, the advantages are realised and the change is accepted - even acknowledged and welcomed.

Example: Digitalisation of signature processes.

With sproof sign, SMEs have access to a modern, legally compliant and up-to-date solution for the digitalisation of signature processes, as well as a competent team. The solution is user-oriented and designed to optimise processes, so that ultimately all employees benefit from more efficient work, less stress and bureaucracy and more free time for individual creativity.

In conclusion, it can be said that the implementation of such change processes must also be done step by step. It is of no use to anyone if you want to digitise everything in one fell swoop. If you start with the digital signature, you will see the direct effects. There is no need for tiresome printing and scanning. Analogue filing space is saved. Signature processes are accelerated and time is saved. A priority can be processed without any pressure. With the first positive change, it is easier to tackle further projects and to develop further in a future-oriented way.

Do you have a great idea for our magazine?

A community benefits from people who are interested in a topic - who are committed to it. If you yourself have a "soft spot" for sensible digitisation processes and would like to contribute something to this magazine, or if you just want to give us a hint on an exciting topic... We would be very happy to hear from you: We definitely take our time 😊